I help you build a business that runs smoothly, scales sustainably, and gives you your time, clarity and freedom back without you being overwhelmed and involved in every little detail.
OBM & Systems Strategist | Operations Support for Service & Digital-Based Founders
You've built a successful business, but behind the scenes, it feels messy, reactive, and far too dependent on you.
Most days you're juggling:
endless messages and team questions
back-to-back client delivery
decisions that should be handled by someone else
tasks that fall through the cracks
projects that move slower than they should
You're doing everything "right" but it still feels like you're holding the entire business together with sheer force.
And deep down, you know this isn't sustainable.
You want growth, but not at the cost of your time, energy, or life.
What I Take Off Your Plate
I step into your business as the operational partner who keeps everything running so you don't have to. This includes:
Clean, Streamlined Systems
Simple, efficient systems that remove chaos, automate the essentials, and make your business run like a well-oiled machine.
Project Execution & Delivery Management
Every project organised, deadlines tracked, workflows clear, and your team aligned without you being the one pushing things forward.
Team Coordination & Ownership
Your team knows exactly what to do, when to do it, and how to do it. I handle the questions, follow-ups, communication, and accountability so you can finally step back.
Strategic Operations Support
You get consistent guidance on what to prioritise, where to simplify, and how to scale in a way that feels aligned and sustainable.
My role is simple: I free up your time, energy, and mental space while elevating the way your business runs.
Set up the right tools (PM, CRM, automations, comms, onboarding, delivery)
Manage projects from idea to completion
Oversee day-to-day operations so nothing depends on you
Coordinate and support your team
Centralise and clean up your business backend
Optimise your delivery workflows so things run consistently
Create SOPs, templates, and automations your team can follow
WHAT YOU WILL GET
A clear operational structure - everyone knows what to do, when, and how
A business that runs like a well-oiled machine without your constant supervision
More time to focus on growth, creativity, and CEO-level work
A team that feels empowered, clear, and accountable
Projects that move forward without bottlenecks
A clean, organised backend that supports scaling
Less stress, fewer decisions, and more mental freedom
A business that feels calm, predictable, and sustainable
And much more.. depending on what your business needs most.
Is This for You?
This is for you if you're a 6-figure founder who…
has a proven offer and consistent client demand
feels like the business is growing, but the backend can't keep up
is constantly answering questions, fixing issues, or chasing the team
is tired of running from task to task with no mental space
knows things should be easier at this level but doesn't know what to fix first
wants a business that runs smoothly, not chaotically
is ready to step out of the operator role and back into the CEO seat
This is not for you if…
you're in the early stages of building your business
you're still validating your offer
you need basic VA support, not operational leadership
you're not ready to change how you work or empower your team
How Working Together Works
Operations Consult
A 30-minute call to understand your business model, current bottlenecks, team structure, and goals and determine whether OBM support is the right fit.
Systems & Operations Audit
A deep dive into your backend: tools, workflows, delivery, communication, client experience, sales, marketing and team operations. This gives us full clarity on what isn't working and why.
90-Day Operations Plan
We set up a clear, prioritised roadmap outlining what we'll improve, in what order, and who is involved so you know exactly what's happening and when.
Implementation & OBM Partnership
I step in as your operational partner: managing the backend, setting up systems, coordinating your team, and running your day-to-day operations so things move without you pushing.
Review, Refine, & Scale
Monthly reviews to ensure everything is running smoothly, adjust what's needed, and elevate your operations as your business continues to grow.
One client added this in just 3 months of working together
6
Hours Freed Weekly
Another made $20K in 3 weeks with that reclaimed time
2
Week Vacation
One finally took a trip to the Maldives - fully unplugged, no team fires, no guilt
6
Hours Saved Per Week
Another reduced her podcast workflow from 9 hours to just 3 with a single systems upgrade
And Here’s What They’re Saying:
“Before I worked with Aleksandra, I was overwhelmed, exhausted, and stuck in the weeds. I couldn’t see how to fix the back end of my business. My systems were a mess, my team wasn’t performing and I had no space to think or lead.
Aleksandra gave me the clarity and structure I needed to reset everything. With her guidance, I rebuilt the right foundations and that changed everything.
Just weeks later, we brought in over £40K in revenue. But more than that, I felt like I had my focus, energy and CEO role back.
Her strategic lens helped me cut through the chaos, prioritise what mattered, and lead from calm, confident direction again.”
Jo Tompkins, Founder, NailTechTribe
"Working with Aleksandra was the fuel I needed to elevate my purpose-driven business. What felt like 'a house built on sand' quickly became 'a house built on a solid foundation.' It was the first time I decided to invest in myself on a larger scale and I’m SO glad I did!"
Nini Fritz, Founder, The Work Happiness Project
"It was a true pleasure working with Aleksandra. She is incredibly talented, warm, and has a remarkable ability to bring structure and clarity to anything and identify what actually matters fast.
Aleksandra played a key role in streamlining our podcast editing process, successfully reducing the time from 9 hours to just 3 by leveraging AI and implementing smart systems.
She is not only highly professional but also a joy to work with. She would be an incredible asset to any CEO or organization."
Claudia von Boeselager, Founder of Longevity & Lifestyle
"The first word that comes up when I think about working with Aleksandra is INCREDIBLE. She got into my head and delivered a solution for the chaos I couldn’t even articulate. She asks the right questions to be efficient, calm, and sharp. I’m so grateful."
Chloé De Booseré, Photographer & Creative Entrepreneur
"Aleksandra is excellent at what she does! Brainstorming with her helped me make real progress. She can definitely help you put in place the right processes optimized for scaling your projects and business."
Lavinia Yosub, Founder of Livit Hub Bali & Remote Skills Academy
Your business gets the operational leadership, structure, and hands-on implementation it needs to run smoothly without you being involved in every detail.
Operational Setup & Systems Management
Complete backend clean-up and optimisation
Implementation of core systems
Documentation of processes, SOPs, templates, and workflows
Tool integration + ongoing management
Project & Delivery Management
Turning ideas into clear, structured projects
Managing timelines, tasks, and progress
Ensuring deliverables are completed on time and to standard
Removing bottlenecks & ensuring momentum
Team Coordination & Leadership
Assigning tasks, responsibilities, and deadlines
Managing communication, approvals, and follow-ups
Being your team's go-to person (so they stop coming to you)
Making sure each team member knows what to do and when
Weekly Operational Rhythm
Weekly updates
Weekly async check-ins + progress summaries
Monthly planning & prioritisation sessions
Tracking KPIs, metrics, and operational health
Founder Support & Strategic Guidance
CEO support for decisions, priorities, and next steps
Helping you work less, earn more, and scale sustainably
Maintaining alignment between your vision & operations
Continuous Improvement
Reviewing what's working & what needs refining
Making systems even more efficient over time
Elevating your operations as the business grows
FAQ
1
How do I know if I'm ready for OBM support?
You're ready if your business is growing but the backend can't keep up. If you're spending most of your time doing manual tasks, managing workload, answering client and team questions, putting out fires, or being the bottleneck… you're more than ready. OBM support is for founders who are done running their business alone and want structure, clarity, and hands-on support to scale sustainably. Book your 30-minute Operations Consult to explore whether this is the right next step for you.
2
Is this the same as hiring a VA?
Not at all.
A VA executes tasks. An OBM runs the operations - managing your systems, projects, team, and delivery so you don't have to. You get leadership, project management, strategy, and day-to-day operational ownership… not task support.
3
What does the first month look like?
Month one is all about clarity:
deep-dive audit
fixing the biggest bottlenecks
cleaning up your backend
prioritising what matters most
setting the operational foundations
You'll feel lighter, clearer, and more supported within the first few weeks.
4
Do you work with my existing team?
Yes and I become their go-to person. I handle communication, task assignment, follow-ups, and ensuring everything is executed well.
Your team gets structure. You get your time back.
5
What if I don't have a team yet?
That's absolutely fine. Many founders work with me while hiring their first team members.
I help you:
understand who to hire
define their responsibilities
onboard them into clean systems
set them up for success
So you hire intentionally, not reactively.
6
How much do I need to invest to work with an OBM?
It depends on the level of support your business needs.
OBM work is not one-size-fits-all - it's custom-built around your systems, team, delivery, and growth plans.
After your Operations Consult, I'll outline the exact support structure and investment that fits your current stage and goals.
Most 6-figure founders work with me on a monthly retainer and stay 12+ months because of the long-term impact.
OBM partnerships start at $2,100 USD / £1,600 GBP per month.
7
What tools do you work with?
I'm tool-agnostic and adapt to what your business needs. Popular choices include:
Asana, ClickUp, Notion
Slack
Zapier, Make
Dubsado, HoneyBook, CRM tools
Google Drive, Dropbox
Kajabi, Teachable, GoHighLevel
If something isn't working, I'll recommend a better alternative.
8
What happens on the Operations Consult call?
It's a relaxed, strategic conversation. We look at:
your current bottlenecks
what feels heavy
what's breaking
where you want to go next
I'll give you real clarity on your operations and whether OBM support is the right fit. No pressure, no hard sell.
9
Do you offer one-off setups or consulting instead of ongoing support?
Yes, my Freedom Architect Intensive is ideal if you want consulting without ongoing implementation. But OBM support is where I actually take over your operations and do the work with you and your team.
Ready for your business to run smoothly without you running it?
If you're done being the bottleneck and you're ready for structure, clarity, and hands-on support, this is the moment to shift into your next level.
Let's make your business feel spacious, organised, and truly scalable.